An individual may request the information and the records available to the public in the following manner:
Submit a written request which includes the following information: name, address, the date, and a daytime phone number. The description of the information sought should include sufficient detail so that the Library can find the requested records. Providing as much information as possible will expedite the search process. Requests may be submitted by mail, personal delivery, or email.
Freedom Of Information Request Form
Requests should be directed to the FOIA officer:
Christine Lazaris, Library Director
Mail requests to:
FOIA Officer, 127 James Street, Geneva, IL 60134.
Faxes should be directed to: (630) 232-0881
Email requests should be directed to: email@example.com
Please specify whether the records requested are to be inspected at our office or to be copied. If you desire that any records be certified, please specify which ones. If inspected, a Library District employee must be present throughout the inspection. Records will be made available for inspection by appointment at the address listed above Monday through Friday 9:30 a.m. through 4:00 p.m., excluding holidays.
The office will respond to a written request within 5 business days of receipt of the request. An extension of an additional 5 business days, as allowed by statute, may be necessary to properly respond. If such an extension is necessary, the Library will notify the requestor in writing of the statutory reasons for the extension and when the requested information will be produced.
A “business day” is a regular day of the week (Monday through Friday). Saturdays, Sundays, and state holidays are not business days and cannot be counted in the 5 days time period.
If a request if denied, the requestor will be informed in writing. The denial letter must be in writing and reference a specific legal reason under FOIA to justify the non-disclosure. The denial must also inform the requestor of the right to seek review of the issue by the Attorney General’s Public Access Counselor, as well as the right to seek judicial review by filing a court case.
If the Library intends to deny a request under the “invasion of privacy” or “preliminary draft” exemptions, it must notify the Public Access Counselor and seek pre-approval before denying the request.
Fees for the actual cost of reproducing the requested records will be charged as follows:
For traditional black and white, letter, or legal-sized copies, the first 50 pages are free.
Additional pages are 10 cents each.